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Sending Contact Information
In Microsoft Outlook 2010; you can easily send contact information to friends and colleagues via e-mail; using the Mail and Contact features. In this video; Josh Penzell demonstrates how to forward contact information as a business card; an Outlook contact; and an attachment.
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Sending from a Different Address
In Microsoft Outlook 2010; you can send messages from different accounts and addresses. In this video; Josh Penzell demonstrates how to use an alias address when sending an e-mail.
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Setting Security Options Using the Trust Center
In Microsoft Outlook 2010; you can configure the security and privacy options in the Trust Center to help keep your data secure and your computer safe from potential threats on the Internet. In this video; Josh Penzell demonstrates how to configure settings in the Trust Center to make your system more secure.
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Setting Up Free/Busy Information
In Microsoft Outlook 2010; your work calendar allows you to get the most out of your work day by letting people know when you are; or are not; available. In this video; Adam Wilcox uses the features of his work calendar to show you how to schedule meetings with your coworkers; regardless of their time zone or geography.
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Sharing an Account
You can share your Microsoft Outlook 2010 account with other users and grant them permission to view your mail; as well as edit and send items on your behalf. In this video; Josh Penzell demonstrates how to share an Outlook account with another person.
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Sharing Your Calendar Info
In Microsoft Outlook 2010; you can share calendar events; meetings; and appointments with your contacts. In this video; Josh Penzell demonstrates how to share calendars and set calendar permissions.
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Shortcuts
If you often visit the same web pages; go to the same folders; or open other programs while using Microsoft Outlook 2010; you can add shortcuts to the Navigation pane. In this video; Josh Penzell demonstrates how to add shortcuts to the Navigation pane.
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Stationery
In Microsoft Outlook 2010; you can customize the appearance of your e-mails to make them more appealing. You can use themes and stationery to customize the font; style; and color; and apply it once or to every outgoing e-mail. In this video; Josh Penzell demonstrates how to create custom themes and stationery for outgoing e-mails.
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Subscribing to Calendars
In Microsoft Outlook 2010; you can subscribe to online calendars; such as a Google calendar. You can't customize or synchronize the calendar; but you can view it or share it with other people. In this video; Josh Penzell demonstrates how to add a calendar to Outlook from the Internet.
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Tracking Messages
Microsoft Outlook 2010 allows you to track messages and embed them with certain features. For example; you can use voting buttons to poll the recipients of an e-mail; and track whether or not recipients have received or read messages you sent. In this video; Josh Penzell demonstrates how to add voting and tracking options to your e-mails.
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Using and Modifying Forms
In Microsoft Outlook 2010; you can easily create and use custom forms; such as a contact or task form. In this video; Josh Penzell demonstrates how to design a custom contact form.
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Using AutoArchive
In Microsoft Outlook 2010; you can automatically archive old e-mails to make room for new messages; but still have the old information readily available. In this video; Josh Penzell demonstrates how to use the AutoArchive settings to store old messages.
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Using Color Categories
Microsoft Outlook 2010 lets you organize your e-mails; contacts; tasks; and calendar events in a visual way using categories; such as Personal or Work. You can also assign a color to each category. In this video; Josh Penzell demonstrates how to create and assign categories to various items in Outlook.
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Using Digital Signatures and Encrypting Email
In Microsoft Outlook 2010; you can use digital signatures and encryption to maintain the integrity and confidentiality of your e-mails. In this video; Josh Penzell demonstrates how to use the security settings in Outlook to digitally sign or encrypt an e-mail.
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Using Flags with Email Messages
You can use the flag features provided by Microsoft Outlook 2010 to make sure that you follow up on important messages. Outlook also integrates the flag features with tasks by adding flagged messages to your task list. In this video; Josh Penzell demonstrates how to add flags to e-mail messages.
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Using RSS Feeds
In Microsoft Outlook 2010; you can download RSS feeds from any web site; such as news and technology web sites; that support RSS content. You can use the RSS Feeds feature to download RSS feeds directly to a folder in Outlook. In this video; Josh Penzell demonstrates how to add RSS feeds in Outlook.
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Using Signatures
In Microsoft Outlook 2010; you can use signatures to inform the recipients of your messages about who you are and how to contact you. In this video; Adam Wilcox demonstrates how to create and format e-mail signatures.
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Using Symbols; Horizontal Lines and Equations
Microsoft Outlook 2010 allows you to add complex equations and special symbols to your e-mails. You can also add horizontal lines to differentiate areas of your e-mails. In this video; Josh Penzell demonstrates how to add an equation; horizontal line; and symbol to an e-mail.
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Using Text Messaging in Outlook
In Microsoft Outlook 2010; you can send text messages without using your cell phone by subscribing to an Internet service; or through Unified Messaging and Exchange. In this video; Josh Penzell demonstrates how to set up a text messaging account in Outlook.
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Using the Journal
The journal in Microsoft Outlook 2010 let's you keep a log of conversations; meetings; messages; and phone calls you've had with certain people. In this video; Josh Penzell demonstrates how to set up and use the journal.
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Working with Google Calendars
In Microsoft Outlook 2010; you can synchronize your Google Outlook calendar with your Outlook calendar using the Google Sync application In this video; Josh Penzell demonstrates how to integrate the Outlook and Google calendars.
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Working with Google Contacts
In Microsoft Outlook 2010; you can synchronize your Gmail contacts with your Outlook contacts; using the GO Contact Sync open-source application. In this video; Josh Penzell demonstrates how to use GO Contact Sync to synchronize contacts between Outlook and Gmail.
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Working with Google Gmail
In Microsoft Outlook 2010; you can integrate Gmail to automatically download new messages to your computer. You can also configure Outlook to send messages using the Gmail account. In this video; Josh Penzell demonstrates how to set up Gmail in Outlook.
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Working with LinkedIn
You can integrate Microsoft Outlook 2010 with the social network; LinkedIn; using the LinkedIn connector. Once integrated; you can invite your contacts join your LinkedIn group. In this video; Josh Penzell demonstrates how to connect Outlook to LinkedIn.
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Linking to Bookmarks
Microsoft Outlook 2010 lets you add bookmarks to long e-mails; making them easier to navigate. You can insert bookmarks into sections of an e-mail message and then create hyperlinks that point to the bookmarked sections. In this video; Josh Penzell uses the Bookmarks feature to insert bookmarks into an e-mail.
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Managing Attachments
In Microsoft Outlook 2010; you can attach additional information to your e-mails in the form of attachments. These attachments can include Excel documents; PDF files; or images. In this video; Adam Wilcox demonstrates how to preview; save; open; and remove an attachment from an e-mail.
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Managing Meetings
In Microsoft Outlook 2010; meetings are calendar items that involve other people or resources; such as meeting rooms or equipment. In this video; Adam Wilcox demonstrates how to schedule a meeting and how to respond to a meeting request.
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Managing Outlook Email Views
Microsoft Outlook 2010 displays the Navigation; Content; Reading; and To-Do Panes by default. There are several ways to customize the default e-mail view. For example; you can minimize the To-Do and Navigation Panes; or remove the Tasks list from the To-Do Pane. In this video; Josh Penzell demonstrates how to customize the default e-mail view.
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Manipulating Calendar Views
In Microsoft Outlook 2010; there are a number of ways you can view the scheduling information in your calendar. You can arrange your calendar by day; week; or month. You can also display holidays and add a second time zone. In this video; Josh Penzell demonstrates how to view your calendar to best suit your needs.
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Using Mailbox Cleanup
In Microsoft Outlook 2010; you can use the Mailbox Cleanup features to automate the process of removing unwanted and unnecessary messages from your mailbox. This can help to manage your e-mails and free up storage space. In this video; Josh Penzell demonstrates how to remove old and redundant messages.
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Adding Bcc
In Microsoft Outlook 2010; blind carbon copy; or Bcc; is useful when you want to send someone a copy of an e-mail; but you don't want everyone else to see who received a copy of the e-mail. In this video; Josh Penzell demonstrates how to enable and disable the Bcc feature.
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Always Reply to All
When you send messages to multiple people and you want to make sure that everyone replies to all; you can use the Tags tracking function built into Microsoft Outlook 2010. In this video; Josh Penzell demonstrates how to use this function to make sure that everyone included on an mail replies to all.
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Automated Replies
In Microsoft Outlook 2010; you can set up automated replies for when you are out of the office. You can also set rules to automatically forward messages you receive to another person. In this video; Adam Wilcox uses the automated reply function to set up replies and to define rules for automated responses.
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Autoreply Thru Rules
In Microsoft Outlook 2010; the Rules feature gives you greater flexibility than using the Automatic Replies feature when you’re out of the office. In this video; Josh Penzell demonstrates how to create a new rule that will send an automatic response whenever a message comes in.
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Backing Up Outlook Items
In Microsoft Outlook 2010; it's always a good idea to back up your work to prevent loss of information from unexpected events such as power surges. You can back up and restore Outlook data using the Import and Export wizard. In this video; Josh Penzell demonstrates how to back up and restore your Outlook information.
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Configuring the Settings for an Outlook Account
In Microsoft Outlook 2010; you can configure message settings in your Outlook account to suit your needs. You can configure options for creating; replying; forwarding; sending; tracking; and formatting messages. In this video; Josh Penzell demonstrates how to configure the message settings for an Outlook account.
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Contact Groups
In Microsoft Outlook 2010; you can create contact groups. This allows you to send messages to a number of people at once; or invite the same group of people to a meeting. In this video; Adam Wilcox demonstrates how to set up and populate a contact group; and send messages to a contact group.
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Controlling Email Message Format
Microsoft Outlook 2010 allows you to control the format of the messages you send so they display the way you want them to. In this video; Adam Wilcox demonstrates how to change the way your messages display; and how to change the default message format in Outlook.
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Conversation Feature
In Microsoft Outlook 2010; the Conversations feature allows you to see all conversations that took place within an e-mail thread and in the order in which the conversations came in. In this video; Adam Wilcox demonstrates how to use the conversations feature to make your inbox more manageable.
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Create an Event
In Microsoft Outlook 2010; an event is a type of appointment on your calendar that takes up a whole day; or even multiple days. In this video; Adam Wilcox uses the features of his work calendar to create single and recurring events.
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Create Custom Rules
Microsoft Outlook 2010 offers many templates for rules; which run on incoming and outgoing messages. In addition to these; you can create custom rules. You can also import or export the rules you create in Outlook. In this video; Josh Penzell demonstrates how to create a new rule; as well as export and import rules.
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Creating an Electronic Business Card
In Microsoft Outlook 2010; you can create electronic business cards to pass on to clients and colleagues via e-mail. You can add a picture and a background color to the business card; as well as edit the information it contains. In this video; Josh Penzell uses the Contacts feature to create an electronic business card from existing contact details.
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Creating and Scheduling Meetings
In Microsoft Outlook 2010; you can easily organize and schedule meetings. When setting up a meeting; you use the Appointment feature to specify the time and location of the meeting and the Scheduling Assistant to specify the attendees. In this video; Josh Penzell demonstrates how to set up a meeting.
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Creating Appointments
In Microsoft Outlook 2010 your work calendar allows you to schedule appointments and set reminders when you have to do something or be somewhere. In this video; Adam Wilcox uses the features of his work calendar to create a monthly recurring appointment; as well as create an appointment from an e-mail.
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Creating Contacts
Microsoft Outlook 2010 provides several ways to create new contacts easily. In this video; Josh Penzell demonstrates how to create a new contact from scratch and from existing information.
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Creating Notes
Microsoft Outlook 2010 lets you store all your quick notes electronically. You can create; edit; and categorize notes; as well as add them to your contacts. In this video; Josh Penzell demonstrates how to use notes in Outlook.
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Creating Quick Steps for Email Messages
Quick steps are a great time-saving feature in Microsoft Outlook 2010. They allow you to link together several steps into one overall button. In this video; Josh Penzell demonstrates how to create a new quick step for sending and moving e-mails.
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Creating Rules
In Microsoft Outlook 2010; you can set rules to manage messages in a particular way based on whether they come from a specific person or have a particular piece of text in the subject line. In this video; Adam Wilcox uses the rules feature to set actions on selected messages based on various criteria.
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Creating Tasks
Microsoft Outlook 2010 provides several options for creating tasks. You can set start and due dates as well as the priority of the task. You can also assign tasks to other people and send out status reports. In this video; Josh Penzell demonstrates how to create tasks and assign them to other people.
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Global Address List vs Contacts
In Microsoft Outlook 2010; all the organization's contacts are stored in the Global Address List; whereas personal contacts are stored in a separate list. You can easily move contacts from the Global Address List to the personal contacts list. In this video; Josh Penzell will demonstrate how to move a contact from the Global Address List to your personal contacts list.
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Homepage
In Microsoft Outlook 2010 you can set the home page; which displays when the program launches. A popular home page is Outlook Today; which shows your calendar items and tasks; and has several customizable features. In this video; Josh Penzell demonstrates how to change the home page.
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Increasing Productivity
Microsoft Outlook 2010 is a useful tool for improving productivity. You can delete unnecessary messages; categorize important e-mails; and use search folders. In this video; Josh Penzell demonstrates how to use Outlook efficiently to increase your productivity.
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Junk E-mail
Microsoft Outlook 2010 has a junk e-mail feature to prevent you from receiving any e-mail you are not interested in; such as advertising and other types of spam messages. In this video; Adam Wilcox uses the junk e-mail feature to classify particular e-mail addresses or domains as not safe or blocked content.
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Downloading Global Addresses
If you use a Global Address List that’s stored on a Microsoft Exchange server; you might not be able to access it when you travel. Using Microsoft Outlook 2010; you can download the list to your laptop to avoid this. In this video Josh Penzell demonstrates how to download the Global Address List.
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Editing an Attached Document
When a document is sent back and forth in Microsoft Outlook 2010 between two mail recipients; it can create a number of versions of the file; some of which might be out of date. In this video Josh Penzell demonstrates how to edit an attached document to avoid version control issues.
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Email Importance and Sensitivity
In Microsoft Outlook 2010; you can make messages stand out by assigning different importance and sensitivity levels to them. In this video; Josh Penzell demonstrates how to apply importance and sensitivity settings to e-mail messages.
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Exporting Contacts
Contacts are very useful in Microsoft Outlook 2010; but they are also useful outside of Outlook. You can add your contacts to an Access database or an Excel file; or upload them to a newsletter service to forward a newsletter to selected contacts. In this video; Adam Wilcox demonstrates how to export contacts for use in a newsletter service.
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Message Templates
You can create a message template in Microsoft Outlook 2010. This is useful for when you often send the same message several times. In this video; Josh Penzell demonstrates how to create a message template; save it; and send it.
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Note Views
You can effectively organize and view notes you've created in Microsoft Outlook 2010. In this video; Josh Penzell demonstrates how to customize the way you view notes.
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Opening Archival Email
In Microsoft Outlook 2010; you can keep an archive of all your e-mails and then access these e-mails at a later date from your Outlook account settings. In this video; Josh Penzell demonstrates how to access and navigate through an archived data file.
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Organizing RSS Feeds
In Microsoft Outlook 2010; you can organize your RSS feeds to save you time. You can categorize; flag; or share them with other contacts. You can also use search folders to locate specific content in the RSS feeds. In this video; Josh Penzell demonstrates how to view; share; and search RSS feeds.
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Organizing Tasks
Microsoft Office 2010 provides you with a number of ways to organize and manage your tasks. In this video; Josh Penzell demonstrates some of the task management features.
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Organizing the Inbox
There are many ways you can organize your Microsoft Outlook 2010 inbox. In this video; Adam Wilcox demonstrates a few of those that are particularly useful; such as flagging for follow-up; marking as read or unread; sorting messages; and using folders.
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Printing in Outlook
In Microsoft Outlook 2010; you can print your e-mails; contacts; calendar; tasks; and notes in several formats; such as a memo or table. In this video; Josh Penzell uses the Print feature to print messages; contacts; calendars; tasks; and notes using various print styles.
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Quickly Access Functions
Many Microsoft Outlook 2010 functions can be accessed without even opening the program. In this video; Josh Penzell demonstrates how to access Outlook functions using the jump list feature and taskbar options.
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Recall Sent Messages
Microsoft Outlook 2010 allows you to recall a message after you sent it; recall and replace a message; and resend a message. In this video; Josh Penzell demonstrates how to use the recall and resend functions.
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Responding to Rescheduling Meetings
In Microsoft Outlook 2010; you can easily accept or deny a meeting invitation sent to you. In this video; Josh Penzell uses the Outlook interface to demonstrate the options available for responding to a meeting request.
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Response Text
When you respond to; or forward; e-mails in Microsoft Outlook 2010; the original e-mail is usually below the current e-mail you're writing. You can customize how the original e-mail is resent along with your response. In this video; Josh Penzell uses the Mail options to customize how the original e-mail appears when replying to and forwarding mail.
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Scheduling Options with Messages
Microsoft Outlook 2010 offers flexibility with the scheduling and delivery of e-mails. You can set messages to be delivered to different recipients and schedule an e-mail to be sent later or to expire after a certain time. In this video; Josh Penzell demonstrates how to set delivery and expiration dates and times for e-mails.
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Screen Shots
Microsoft Outlook 2010 includes the Screenshot and Screen Clipping features for taking a screenshot of a window you have open or clipping a part of the screen; and including it in your e-mail. In this video; Josh Penzell demonstrates how to add screenshots and screen clippings to a message.
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Search Folders
You can create search folders in Microsoft Outlook 2010 to easily organize e-mails according to conditions you set for the file to be searched. For example; you can create a search folder for a particular category. In this video; Josh Penzell demonstrates how to create a new search folder to organize categorized e-mails.
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Customizing the Outlook User Interface
You can customize the Microsoft Outlook 2010 interface to fit your style of working. For example; you can customize the Quick Access Toolbar; which gives you quick access to functions you use often; and the Ribbon; which changes based on what navigation you're using. In this video; Josh Penzell demonstrates how to customize the Quick Access Toolbar and the Ribbon.
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Date Calculator
Microsoft Outlook 2010 provides a built-in Date Calculator; which determines a future date based on the number of days you specify. You can use this feature for setting the due date for tasks. In this video; Josh Penzell demonstrates how to use the Date Calculator to calculate the end dates of tasks and appointments.
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Defer Sending Emails
In Microsoft Outlook 2010; you can create a rule to defer the sending an e-mail for a period of time after you hit the Send button. This allows you time to make any quick corrections before the message is sent. In this video; Josh Penzell demonstrates how to create a rule to defer delivery of an e-mail.
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Desktop Alerts
When messages arrive in Microsoft Outlook 2010; you receive a notification; such as a sound plays; the mouse pointer or icon changes; or a desktop alert displays. You can customize the desktop alert settings. In this video; Josh Penzell configures desktop alerts.
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Working with Graphics
In Microsoft Outlook 2010; you can embed or attach images to your e-mails. You can also manipulate images that you've added to the body of a message. In this video; Josh Penzell demonstrates how to add an image to an e-mail and make any necessary adjustments.
